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Use Case:

Trusted Information Sharing between Government and Industry

A Government department works with a variety of Industry partners.  On occasion they need to share sensitive or PROTECTED information and have to use “Safe Hand” to move information between each other.

Kojensi allows government to:

  • Ensure those who do not have the correct security clearance do not see classified information

  • Work together on the same document, without sending multiple versions through email

  • Work with multiple partners outside of your organisation, all with different compliance requirements

  • Ensure compliance with mandated security controls

  • Share large files easily and quickly, in a secure environment

Challenge

The information they need to share and work on is classified ‘PROTECTED’ and many of the files being shared are large in size. Furthermore, some files need to be restricted to a subset of Industry partners. At present they rely on secure USBs and literally running files from one building across town to the Industry partners office, or having them come into the government departments office to work together.  The document lifecycle is hard to track and collating different version of documents problematic. Ultimately the process is slower and less productive than it could be.

Solution

By implementing a government accredited PROTECTED information sharing cloud service, Government and Industry partners consume the platform as they need, and share any files up to 10GB in size and collaborate in real time on documents, spreadsheet and presentations. Within minutes, Departments can set up a shared workspace and invite all their Industry partners in to share and collaborate on the information required to carry out key projects, knowing that each partner will only have access to information they are authorised to.

Securely share and co-author large files between Government and Industry partners

Information stays within a secure government-accredited PROTECTED information sharing cloud service. Users can edit the files directly within each workspace to ensure the security, integrity and availability of the content. Users can upload multiple files at once or large files, and notify relevant parties that the information is now ready and available to access.

Empower your users to share classified information simply and easily

Unlike other information sharing platforms, the Kojensi cloud service gives the power of sharing to your information custodians, not your ICT staff.

Users are empowered to set the terms and conditions on how and to who information is shared, by attributes including organisation, classification and nationality, ensuring only the right people have to access the right information at the right time.

Users can then create Community of Interest’s in seconds and invite new partners to join within minutes, knowing they’ll only have access to files that they are entitled to.

Comment on, discuss and track changes

Files can be commented on, discussions can be had within the workspace, and with Kojensi’s integrated Content and Records Management platform, all file changes are fully version controlled and tracked.

Result

A faster, more efficient process for sharing and collaborating on sensitive or Protected Information. A full audit trail of the collaboration and decision-making process ensures the decisions and their related information can be readily identified, reported on.

Kojensi provides agencies with secure inter-agency collaboration for increased security and productivity

Available in a public or private cloud, on-premise or in a field-deployable appliance

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